Physician Recruitment Assistant

Summary

Supports Physician Recruiters with administrative functions relating to all sourcing, recruiting and onboarding processes. Responsible for ensuring an excellent experience for physicians and advanced providers along the full recruitment and onboarding spectrum. Ensure up to date applicant tracking system and physician/advanced provider files. Provides back up support to Physician Recruiters for job postings, data-base searches, pre-screening interviews and candidate management, such as applicant status updates, follow-up with candidates/hiring managers, and candidate folders. Manages all finance related activities including processing invoices, reimbursements for physician recruiters, submitting for relocation, and physician candidate travel expenses. Tracking expenses incurred by the department and providing ongoing reports to leadership. Coordinates the full onboarding process for physicians and providers including, assigning important onboarding dates, trainings, pre-employment meetings, and that all credentialing and pre-boarding processes have been complete in a timely manner. Continuously look for ways to improve the recruitment, onboarding and orientation process. Perform other projects and job duties as assigned or as needed for back-up or peak times.

Educational Requirements

Degree/Diploma Obtained

Program of Study

Required/

Preferred

and/or

High School Diploma or EquivalentRequired

Additional Requirements

1 year of business school or equivalent preferred

Experience Requirements

Minimum Years Required

Area of Experience

Required/

Preferred

and/or

3 YearsClerical/AdministrativeRequired

1 Year Healthcare, Onboarding,HR, Education or Recruitment

State of Florida Licensure Requirements

Licenses

Required/

Preferred

and/or

Not Required

Certifications/Registration Requirements

Certificates/Registrations

Required/

Preferred

and/or

Additional Requirements

Excellent interpersonal/people skills; customer service skills Strong communication skills, both verbal and written Ability to multi-task, organize and prioritize work Ability to adapt to changes in situations, direction, or people Attention to detail; ability to stay focused when under pressure Work effectively and collaboratively as team member. Proficient in the use of Microsoft Office.