Facilities Design Office Coordinator - Lakeland, FL

Are you someone who thrives on organization, coordination, and helping teams succeed? As a Facilities Design Office Coordinator at Publix, you'll play a key role in supporting our Facilities Design leadership and associates by coordinating critical administrative processes, managing vendor invoices, and serving as a central resource for department operations. This position is essential to maintaining efficiency, communication, and collaboration that help our Facilities Design team deliver exceptional results.
Responsibilities include:

• providing administrative support by managing calendars, coordinating meetings and travel arrangements, handling communications, preparing presentations and correspondence, and serving as a liaison for phone inquiries and department communications
• managing department operations by maintaining organizational charts, membership and licensing database, reviewing expense reports and corporate credit card transactions for policy compliance
• supporting associate engagement and onboarding by serving as a resource for company policies and benefits
• processing invoices from vendors for new stores and remodels

Required Qualifications

• High School diploma OR equivalent combination of formal training/certification and professional work experience that demonstrates the prerequisite competence to perform the duties of this position
• 2 years general office experience
• must be at least 20 years of age to drive a company vehicle with a valid driver's license
• intermediate Microsoft Word
• basic PowerPoint and Excel

Preferred Qualifications

• Associate’s degree in business administration
• 5 years in administrative office experience in a facilities department
• SAP/MIGO Workflow
• knowledge of the Facilities organizational structure and individual department functions
• knowledge of Publix benefits and disability guidelines as well as Publix policies and procedures
• knowledge of Publix organization and structure

Hours of Work

40 hours weekly

Travel Frequency

Rarely/None

Details

Compensation Type: Hourly Paid

Frequency of Pay: Weekly

Minimum Base Pay: 20.45

Maximum Base Pay: 28.20

Potential Annual Base Pay: 42,536 - 58,656

Address: 3300 Publix Corporate Parkway

City: Lakeland

State: Florida

Zip Code: 33811-3311