Administration Director, Office of the Chief Business Officer

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.

As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.

Summary

The Administrative Director serves as a strategic and operational partner to the EVP & Chief Business Officer (CBO), with a secondary support relationship to the VP, Innovation & Enterprise Operations. Acting as a trusted extension of the CBO’s office, this role provides executive-level operational coordination, stake holder engagement, communication management, and follow-through on key organizational initiatives. The Administrative Director ensures the CBO's time is allocated exclusively to the organization's highest-value priorities. This role functions as the connective link between executive leadership, internal departments, physicians, researchers, administrative leaders, board members, and external partners. Ensuring strategic priorities are effectively communicated, coordinated, and executed while maintaining alignment across complex initiatives and relationships.

The Ideal Candidate

You may be a strong fit for this opportunity if you are equally comfortable thinking strategically and driving execution.

The successful candidate will bring exceptional executive communication skills, strong business judgment and the ability to synthesize complex strategic, financial, clinical and operational information into concise, decision-ready materials. They will be proactive, highly organized and comfortable operating independently while managing competing priorities and sensitive information.

Candidates with backgrounds in executive operations, chief of staff functions, management consulting or other high-accountability strategic roles may be especially well aligned with this opportunity. Experience supporting C-suite, EVP or SVP executives in healthcare, an academic medical center or another complex matrixed organization is preferred.

Responsibilities

Executive Communications & Presentation Development

• Develop executive-caliber presentations, talking points, briefing documents and other materials for the Chief Business Officer and VP, Innovation & Enterprise Operations.
• Translate complex strategic, financial, clinical and operational information into clear, concise executive narratives.
• Draft correspondence, memos and external-facing communications on behalf of executive leadership.
• Prepare materials for board meetings, cabinet-level presentations, investor and partner discussions, and internal leadership forums.

Executive Advisory & Strategic Prioritization

• Evaluate competing priorities, organizational initiatives and stakeholder requests and provide recommendations regarding executive focus, sequencing and resource alignment.
• Create executive briefings that clearly synthesize critical information, decision points, risks and recommendations.
• Serve as a strategic thought partner to the Chief Business Officer, evaluating business implications, stakeholder impacts and organizational priorities.
• Identify emerging issues, organizational risks and opportunities requiring executive awareness or action.
• Monitor progress against strategic objectives and elevate barriers, dependencies and opportunities requiring executive engagement.  

Stakeholder Engagement & Executive Office Management

• Serve as a key liaison between the Office of the Chief Business Officer and internal and external stakeholders.
• Build productive relationships with executive leaders, faculty, physicians, researchers, business partners, donors, investors, vendors and community stakeholders.
• Facilitate coordination across departments to advance organizational priorities and remove barriers to execution.
• Represent the Office of the Chief Business Officer in meetings, committees and project workgroups, as appropriate.

Strategic Initiatives & Project Leadership

• Lead high-priority projects, executive initiatives and cross-functional efforts on behalf of the Chief Business Officer.
• Conduct research, benchmarking, environmental scanning and business analysis to support strategic decision-making.
• Coordinate executive engagement activities, partnerships, site visits, strategic planning sessions and enterprise initiatives.
• Develop recommendations and decision-support materials for executive review.
• Support organizational change, operational improvement and strategic growth initiatives.

Deliverable & Action Management

• Maintain visibility into the Chief Business Officer's open commitments, action items and cross-functional deliverables.
• Establish clear ownership and deadlines and proactively follow up with stakeholders to drive work to completion.
• Identify and escalate risks and bottlenecks before they become executive-level issues.
• Ensure decisions, commitments and strategic next steps are documented and communicated appropriately.

Credentials and Qualifications

Minimum Qualifications

• Bachelor's degree.
• Seven years of experience in executive support, chief of staff, management consulting or a comparable high-accountability strategic role.
• Demonstrated mastery of executive presentation development. Candidates should be prepared to present a work sample or portfolio.
• Proven experience managing complex executive calendars and competing priorities in a fast-paced environment.
• Exceptional written and verbal communication skills, including the ability to develop executive-level talking points and correspondence with minimal direction.
• Strong project management capabilities, including action-item and deliverable tracking.
• Demonstrated discretion and sound judgment when handling confidential and sensitive information.
• Ability to operate with significant autonomy and anticipate needs proactively.

Preferred Qualifications

• Master's degree, with an MBA, MHA or MPH preferred.
• Prior management consulting experience, including experience with firms such as McKinsey, BCG, Bain, Deloitte or a comparable organization.
• Experience supporting a C-suite, EVP or SVP executive within a healthcare system, academic medical center or other complex matrixed organization.
• Familiarity with innovation, licensing, commercialization, strategic alliances or venture functions.
• Experience developing materials for board of directors or cabinet-level audiences.

What Will Help You Succeed

We are looking for someone who brings:

• Executive presence and sound judgment, particularly when navigating ambiguity.
• The ability to distill complexity into crisp, decision-ready narratives.
• Strong organizational and political intelligence.
• Proactive ownership and consistent follow-through.
• Discretion, integrity and trustworthiness.
• Composure and strong prioritization skills when deadlines and priorities shift.

Why This Role Stands Out

This is not a traditional administrative position. It is an opportunity to work at the intersection of executive leadership, strategy, innovation and enterprise operations, with visibility into some of the organization's most important priorities.The Ideal Candidate

You may be a strong fit for this opportunity if you are equally comfortable thinking strategically and driving execution.

The successful candidate will bring exceptional executive communication skills, strong business judgment and the ability to synthesize complex strategic, financial, clinical and operational information into concise, decision-ready materials. They will be proactive, highly organized and comfortable operating independently while managing competing priorities and sensitive information.

Candidates with backgrounds in executive operations, chief of staff functions, management consulting or other high-accountability strategic roles may be especially well aligned with this opportunity. Experience supporting C-suite, EVP or SVP executives in healthcare, an academic medical center or another complex matrixed organization is preferred.

Responsibilities

Executive Communications & Presentation Development

• Develop executive-caliber presentations, talking points, briefing documents and other materials for the Chief Business Officer and VP, Innovation & Enterprise Operations.
• Translate complex strategic, financial, clinical and operational information into clear, concise executive narratives.
• Draft correspondence, memos and external-facing communications on behalf of executive leadership.
• Prepare materials for board meetings, cabinet-level presentations, investor and partner discussions, and internal leadership forums.

Executive Advisory & Strategic Prioritization

• Evaluate competing priorities, organizational initiatives and stakeholder requests and provide recommendations regarding executive focus, sequencing and resource alignment.
• Create executive briefings that clearly synthesize critical information, decision points, risks and recommendations.
• Serve as a strategic thought partner to the Chief Business Officer, evaluating business implications, stakeholder impacts and organizational priorities.
• Identify emerging issues, organizational risks and opportunities requiring executive awareness or action.
• Monitor progress against strategic objectives and elevate barriers, dependencies and opportunities requiring executive engagement.  

Stakeholder Engagement & Executive Office Management

• Serve as a key liaison between the Office of the Chief Business Officer and internal and external stakeholders.
• Build productive relationships with executive leaders, faculty, physicians, researchers, business partners, donors, investors, vendors and community stakeholders.
• Facilitate coordination across departments to advance organizational priorities and remove barriers to execution.
• Represent the Office of the Chief Business Officer in meetings, committees and project workgroups, as appropriate.

Strategic Initiatives & Project Leadership

• Lead high-priority projects, executive initiatives and cross-functional efforts on behalf of the Chief Business Officer.
• Conduct research, benchmarking, environmental scanning and business analysis to support strategic decision-making.
• Coordinate executive engagement activities, partnerships, site visits, strategic planning sessions and enterprise initiatives.
• Develop recommendations and decision-support materials for executive review.
• Support organizational change, operational improvement and strategic growth initiatives.

Deliverable & Action Management

• Maintain visibility into the Chief Business Officer's open commitments, action items and cross-functional deliverables.
• Establish clear ownership and deadlines and proactively follow up with stakeholders to drive work to completion.
• Identify and escalate risks and bottlenecks before they become executive-level issues.
• Ensure decisions, commitments and strategic next steps are documented and communicated appropriately.

Credentials and Qualifications

Minimum Qualifications

• Bachelor's degree.
• Seven years of experience in executive support, chief of staff, management consulting or a comparable high-accountability strategic role.
• Demonstrated mastery of executive presentation development. Candidates should be prepared to present a work sample or portfolio.
• Proven experience managing complex executive calendars and competing priorities in a fast-paced environment.
• Exceptional written and verbal communication skills, including the ability to develop executive-level talking points and correspondence with minimal direction.
• Strong project management capabilities, including action-item and deliverable tracking.
• Demonstrated discretion and sound judgment when handling confidential and sensitive information.
• Ability to operate with significant autonomy and anticipate needs proactively.

Preferred Qualifications

• Master's degree, with an MBA, MHA or MPH preferred.
• Prior management consulting experience, including experience with firms such as McKinsey, BCG, Bain, Deloitte or a comparable organization.
• Experience supporting a C-suite, EVP or SVP executive within a healthcare system, academic medical center or other complex matrixed organization.
• Familiarity with innovation, licensing, commercialization, strategic alliances or venture functions.
• Experience developing materials for board of directors or cabinet-level audiences.

What Will Help You Succeed

We are looking for someone who brings:

• Executive presence and sound judgment, particularly when navigating ambiguity.
• The ability to distill complexity into crisp, decision-ready narratives.
• Strong organizational and political intelligence.
• Proactive ownership and consistent follow-through.
• Discretion, integrity and trustworthiness.
• Composure and strong prioritization skills when deadlines and priorities shift.

Why This Role Stands Out

This is not a traditional administrative position. It is an opportunity to work at the intersection of executive leadership, strategy, innovation and enterprise operations, with visibility into some of the organization's most important priorities.

Salary Range

$93,288.00 - $140,046.40

Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.

We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.

Moffitt Career Site

If you have the vision, passion, and dedication to contribute to our mission,

then we have a place for you!

1. Equal Employment Opportunity

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

2. Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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