Real Estate Administrative & Hiring Support - Lakeland

Publix Super Markets tops the list of privately-owned supermarkets in the US. We hold no long-term debt and continue to grow year after year. Publix and our associates excel in community involvement, volunteerism, and environmental sustainability. Our collective commitment to diversity has contributed to our success in being a great place to work and shop. It’s satisfying to work for – and be an owner in – a Fortune 100 company that is widely recognized as a leader in the supermarket industry.

The Real Estate Strategy department at Publix is responsible for selecting new store locations and creating a multi-year market strategy, which includes identifying properties to lease or buy, recommending remodels for existing stores, and replacing facilities. Our mission is to provide Publix customers with attractive, safe, clean, and convenient store and shopping center locations, with a synergistic tenant mix.

Within the department, the Real Estate Administrative & Hiring Support associate
supports the Real Estate department by handling responsibilities related to time administration, payroll, new associate onboarding and department administration. This position is also responsible for associate time administration, aiding in the new hire process, including corporate credit card, vehicle and wireless administration, effective monitoring of Real Estate and Executive Office equipment and supplies, mail processing, directing calls from Real Estate’s main line, and other administrative duties as assigned.

What you’ll do:

• coordinate associate onboarding for new hires, transfers, promotions, and offboarding for associates
• organize new associate office set up, which includes location, mailroom notification, and phone and computer requests
• oversee associate and department administration, including answering and routing department calls and sorting and distributing correspondence
• track and report associates’ time and attendance information for performance evaluations
• serve as a department time administrator ensuring that hourly associates’ time records remain in compliance with Publix’s requirements
• submit Interior Construction requests including equipment orders, repairs and office space maintenance, while maintaining department and executive office equipment and supplies
• provide clerical support to the Vice President of Real Estate Strategy and/or Office Manager, as necessary
• work on special Real Estate related assignments, as needed, which can include but is not limited to, project management and executing confidential reporting

Required Qualifications

• at least two years of experience in customer service
• at least two years of general office administration experience
• ability to adapt to change and maintain confidentiality
• strong organizational skills and excellent attention to detail
• strong analytical and problem-solving skills
• strong initiative and self-motivation, written, and verbal communication skills
• basic knowledge of Microsoft Outlook and Word
• intermediate knowledge of Microsoft Excel
• willingness to occasionally work a variable work schedule due to time sensitive events

Preferred Qualifications

• four or more years of experience in customer service
• four or more years of general office administration experience
• Ability to make decisions quickly and competently
• Ability to learn and train others on new applications
• basic knowledge of payroll applications such as Oasis, Time Off Requests (TOR), and Service Now
• basic knowledge of TSS computer application
• knowledge of COMPASS computer system
• intermediate knowledge of Microsoft Outlook and SharePoint

Hours of Work

40 Hours Per Week

Travel Frequency

0%

Details

Compensation Type: Hourly Paid

Frequency of Pay: Weekly

Minimum Base Pay: 18.70

Maximum Base Pay: 25.85

Potential Annual Base Pay: 38,896 - 53,768

Address: 3300 Publix Corporate Parkway

City: Lakeland

State: Florida

Zip Code: 33811-3311