Assistant to Director of Real Estate Assets - Lakeland

The purpose of this position is to perform administrative functions for the Director of Real Estate Assets and provide administrative management support and guidance on various areas (e.g., paid time off (PTO), payroll) to associates on the real estate assets team.

This position impacts Publix as the Director of Real Estate Assets needs a knowledgeable, reliable, and trustworthy assistant to ensure administrative needs will be handled in an accurate, timely and confidential manner as well as ensuring that Real Estate Assets administrative functions are performed with accuracy and timeliness as it pertains to the department’s hiring, onboarding, time administration, payroll, etc. while providing administrative guidance to keep the department compliant with corporate and department policies.

Primary Responsibilities

• Providing administrative support to the director of RE assets.
• Overseeing/administering administrative actions for payroll submittals and timekeeping.
• Overseeing/administering the administrative actions of onboarding and offboarding to ensure that associates are managed according to the department’s processes and actions are completed in a timely manner.
• Collaborating with the RE Assets VP Administrative Assistant, Employment Office (EO), and sub-department team coordinators to fill new or vacated positions.
• Managing (e.g., maintaining, generating, disseminating) the creation and publication of the Federal Information Processing Standard-county codes (FIPS) Territory Responsibility Spreadsheet (i.e., RE Territory list) and territory maps, which depict territory responsibility as a visual aid to internal department users (via an internal SharePoint page) and external customers (e.g., developers, possible future retailer tenants) on the Publix Real Estate webpage.
• Managing, maintaining, and publishing the RE Assets’ Company Controlled Territory List spreadsheet, used as a reference for company-owned locations for RE assets, RE accounting-BAR, and facilities services.
• Serving as back up for the Vice President’s assistant by completing tasks assigned by RE Assets Vice President and providing support on various relevant areas/topics, when needed.
• Providing additional departmental support for various items and general operations, as needed.

Required Qualifications

• High school diploma or equivalent experience (if applicable)
• 3 years’ experience as an administrative assistant
• Problem solving
• Interpersonal skills
• Written and verbal communication
• Flexibility/adaptability
• Independence
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SharePoint

Preferred Qualifications

• Associate’s degree in business or another analytical discipline
• 5 years’ experience with Publix, including 3 years’ experience within Publix Real Estate
• Notary Certification
• Knowledge of corporate and real estate policies, practices, and methodology.
• Knowledge of department position/personnel movements, onboarding/ offboarding, and departmental documents/lists.
• Knowledge of the position transfer forms completion process for salaried and hourly associate.
• Knowledge to correspond with HR Org Management team to request updates to RE Assets SAP Org structure.
• Oasis
• TPASS (Time/ Personnel Administrator Self Service)
• Manage Time Off Requests
• BrassRing
• Visio
• Alteryx Gallery

Hours of Work

Monday - Friday; 8:00am - 4:30pm

Details

Compensation Type: Hourly Paid

Frequency of Pay: Weekly

Minimum Base Pay: 18.70

Maximum Base Pay: 25.85

Potential Annual Base Pay: 38,896 - 53,768

Address: 3300 Publix Corporate Parkway

City: Lakeland

State: Florida

Zip Code: 33811-3311